How it works

Everything you need to know about buying with RFXapp - from creating your first project to closing the deal.

Getting started

Just describe what you want to buy in your own words - like you would explain it to a colleague. The AI reads your description and structures it into a professional project with requirements, evaluation criteria, and supplier questions. No templates, no forms, no procurement experience needed.

Not at all. RFXapp is built for people who buy things as part of their job but are not procurement professionals. The AI handles the structure, the process, and the analysis. You just make the decisions.

Yes, everything is editable. The AI gives you a strong starting point - requirements, evaluation criteria, supplier questions - but you have full control to change anything before it goes out to suppliers.

Finding suppliers

When you create a project, RFXapp uses AI-powered web search to find suppliers that match your specific needs, location, and industry. You get a shortlist of relevant vendors ready to receive your brief - no manual Googling required.

Absolutely. You can add any supplier by name and email alongside the ones RFXapp discovers. Over time, you build a reusable supplier database across all your projects.

Getting bids

Suppliers receive a professional email with your brief and simply reply to it. No portal, no account creation, no learning curve. Their responses are automatically captured and organized in your project.

RFXapp can send follow-up reminders to suppliers who have not replied yet, helping you boost response rates without chasing people manually.

Yes. RFXapp auto-generates a professional Excel RFP form based on your project requirements - with pricing tables, scope sections, and qualification questions. You can attach it to bid requests with one click.

Evaluating and comparing

The AI reads the full content of every proposal - pricing, caveats, delivery terms, fine print - and gives you a holistic, qualitative evaluation. Instead of reducing bids to a number score, it explains each bid's strengths and weaknesses in plain language.

Yes. The AI suggests criteria based on what you are buying, but you can keep, edit, or add your own questions. Every supplier gets the same questions, so you can compare answers directly.

You do. The AI gives you its recommendation and analysis, but every decision - which suppliers to invite, which questions to ask, which bid to accept - is yours.

Negotiating and closing

After evaluating bids, RFXapp generates personalized negotiation emails based on the AI's analysis. It identifies where there is room to push on price or terms, and drafts professional messages you can review and edit before sending.

Yes, as many as you need. RFXapp tracks every bid, every email, and every revision across rounds - so you always know where things stand with each supplier.