How RFXapp works
RFXapp takes a purchase from a plain description to a finished deal: finding suppliers, gathering quotes, comparing them and negotiating. Here is what it does at each step, and where you stay in control.
Describe what you need in plain words
Forget rigid templates and confusing forms. Tell RFXapp what you want to buy the way you would explain it to a colleague, or upload a document and let it read the requirements out for you. In seconds you have a structured buying project, with evaluation criteria suggested from your priorities.
- Write naturally, no procurement expertise needed
- Or upload a document and let AI extract the requirements
- Evaluation criteria suggested from what you are buying
- Edit and refine anything before it goes out
Find the right suppliers without the legwork
Stop trawling Google and LinkedIn. RFXapp searches the open web for suppliers that fit your specific project, location and industry, and returns a shortlist with contact details. Because it searches fresh each time rather than drawing from a pay-to-list directory, the suppliers are chosen for fit, not for who paid to be listed.
- AI searches the open web for suppliers matching your project
- Shortlisted by relevance, location and capability
- Verified contact details, with a confidence level
- Add your own suppliers alongside the discovered ones
Suppliers just reply to an email
Your suppliers do not create accounts or learn a new platform. RFXapp sends a professional request by email, and suppliers respond by replying. Their quotes are captured, read and organised in your dashboard automatically. Low friction for them means more responses, and more competition for you.
- No signups or portals for suppliers
- Professional emails sent on your behalf
- Responses captured and organised automatically
- Follow-up reminders to lift response rates
AI compares every quote so you do not have to
Traditional tools reduce quotes to numbers on a scorecard. RFXapp reads the full content of every quote, the pricing, the caveats, the delivery terms, the fine print, and gives you a plain-language evaluation of each one: strengths, risks, hidden costs. You get a side-by-side comparison and a clear recommendation, so you can decide quickly and with confidence.
- Holistic analysis, not simplistic number scoring
- Strengths, risks and hidden costs identified
- Side-by-side comparison with a clear recommendation
- Consistent ratings you can share with others
Ask the questions that matter to your business
Every purchase is different. A standing-desk order has different priorities from hiring a marketing agency. When you create a project, RFXapp suggests the criteria and questions that matter for what you are buying, things like lead time, warranty terms or minimum order quantities. Keep them, edit them, or add your own. Every supplier gets the same questions, so the answers line up for comparison.
- AI suggests criteria based on what you are buying
- Keep, edit or add your own questions
- Every supplier answers the same questions, tracked side by side
- The AI recommends, you decide
Negotiate like a pro, without being one
Not everyone is a confident negotiator, and that is fine. RFXapp does more than send one polite email. It runs a real negotiation. Early on it pushes for price transparency, an itemised breakdown and the cost model, so the numbers are out in the open. From there it negotiates the specific line items where there is genuine room, across as many rounds as it takes. It pushes every supplier, including the cheapest, because even a strong quote usually has movement on terms. You review every message and send when you are happy.
- A multi-round strategy, not a single email
- Early rounds get cost transparency, later rounds negotiate the detail
- Every supplier is pushed, including the front-runner
- A professional tone that keeps supplier relationships positive
- You review and edit before anything is sent
Keep track across multiple rounds
Real buying rarely finishes in one round. You send a brief, get quotes, negotiate, ask for revised offers, narrow the field. RFXapp manages the whole thing across as many rounds as you need, with every quote, email and revision on one timeline, so you always know where you stand with each supplier.
- As many negotiation rounds as you need
- Full history of every interaction with every supplier
- Narrow your supplier list between rounds
- See how quotes change from round to round
